10 Workplace Safety Considerations for Small Business Owners

Content utilized to create this post was from Forbes Magazine’s Human Resources Council (includes Megan Leasher, Nicole Smartt Serres, Sameer Penakalapati, Tracy Cote, Chris Stanzione, Subhashree Chaudhuri, Courtney Peterson, Tina R. Walker, Kristin Fowler & Madhukar. Govindaraju)

The vaccines have arrived and the numbers are trending up, down and all around depending on what network your watching and who you are speaking with. The fact is small, midsize and enterprise level businesses are considering what approach they should take for getting their staff back to work in an office environment. The majority of small and mid-sized employers are looking at using a blended approach, meaning they plan on implementing more work from home flexibility with their existing in office staff. 59% of those that are working from home support a work schedule that allows working from the office and at home. We wanted to provide 10 impactful considerations for employers as they forge forward.

TEN WAYS TO CREATE A SAFE WORK ENVIRONMENT


  1. There is no one-size-fits-all approach

Have a plan that fits your cultural goals and direction. Your plan should be a blend of meeting all safety & risk management guidelines from a legal perspective along with proper consideration for what the organization and its people need.

2. Communication is not a one way street

Involve trusted staff to carry the message of your risk & safety policies. Encourage employee participation in the development process. When your employees feel that their input is valued your office will be engaged in carrying your message. Design the process to be sustainable at all levels of your organization.

3. Proper work-life balance impacts mental health

Employees may be asked to get used to another new normal. Whether that means coming back into the office on a more regular basis or permanently, try and remember that by and large employee mental wellness suffered throughout the pandemic. As you take steps to protect the safety and health of your workforce, do not overlook mental health and wellness. Everybody has unique circumstances that may adversely impact their mental well being so little adjustments like extending flexible work hours can go a long way to employee satisfaction.

4. Play by the same set of rules – that means everybody

It is easy to become disregardful of even the most sensible of guidelines that have been established for the greater good of the group. Implementing common-sense guidelines supported by your state or OSHA need to be followed by everybody. Consistency is the key for resonating the message. Send out reminders as often as necessary and echo your message firmly. Somebody who refuses to abide by clearly defined rules may need to be sent home. Be relentless about making sure everybody is playing by the same set up rules.

5. Be mindful of each other’s responsibilities

Small to mid-sized businesses need to be aware of the risk and safety management responsibilities and the varying degrees the employer and the employee are responsible for. When it comes to providing a safe working environment, provide safety options, consider alternative ways of doing a job safely, and engage employees in a mutually agreeable way. Remaining open-minded and reserving judgement is crucial as well.


6. Tap into available consultative and training resources

Shameless self-promotion is coming in five, four, three, two and one; do you have access to safety and health resources through an agency, consultant or expert… such as a Libertate Insurance for example? Inquire about the available voluminous resources that your reliable partners posses when it comes to evolving environments, laws and compliance requirements! Leverage your partnerships especially those involved in your firm’s best interest and you will be amazed at what “we”, I mean they will be able to help you with.

7. Put safety policies front and center

Do you remind employees about the ongoing safety and mask campaign? Chances are safety policies are not necessarily the primary thought running through your employees minds while racing from desk to printer and back. Your firm’s culture needs to foster regular engagement to the point it becomes second nature. Emotional intelligence goes a long way in the delivery of your message. Remind employees of the care and concern leadership has for their well being, it will be appreciated.

8. Make health and safety part of your organization’s culture

It is all of our responsibility to protect each other and minimize risks. When you see something, say something. Avoid expecting somebody else to see and say something. Every member of the organization can play an active role and should.

9. Do they understand your expectations

If you create a health and safety culture with team members that own the message and every member of the organization is singing the same safety tune, you have won the expectation battle. Do not allow the loose ends or the uninformed be the squeaky wheel. Be consistent, be vigilant and be clear about what is expected.

10. Get creative about getting input from office and field staff

Companies have implemented daily check-ins, reporting processes and employee task forces to encourage information about risk and safety to flow in daily. Create a safety game, make sure managers are listening, remember one voice and one message. Make safety and risk management happen.

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About James Buscarini

- Co-Founder of ZoneCare USA, LLC., a national provider of medical wheelchair, ambulatory and stretcher transportation, translation, & durable medical equipment services for injured workers compensation patients. Acquired by One Call Care Management out of Jacksonville, FL in 2008 - Architected, recruited, hired and lead a nationwide sales team made up of top earning industry producers - Proliferated gross revenue growth and profitability to > 26 million dollars (pre-acquisition of ZC USA by the buyer, Monitor Clipper Capital & MSC/Medical Services Company, Jacksonville, FL) in 2008 - Co-Founder, Managing Member, EVP of National Sales @ Speedy Re-Employment and Medicare Set Asides & selectMRI (a national diagnostics network) also purchased by Monitor Clipper & MSC in 2008 - Organized capital infusion after launching DENTALWORKS USA, a nationwide network provider of dental services to the workers compensation space - Won new and organic business contracts & quickly achieved run rate of >3 million annually securing nationwide, marquee contracts with exclusive provider rights to the likes of BCBS FL, AIG, PMSI & Healthcare Solutions - Captured 35% + market share in the dental space for workers’ compensation dental claims - Written quote from a friend, "James possesses a strong right brain, a strong left brain and an even stronger middle brain. If you're not familiar with the middle brain it's the rare ability to treat all people with respect and make them feel important!" - Sold record breaking deal first 90 days in technology space - Recognized as part of LinkedIn’s "Top 1% most viewed”

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