NAPEO announces in-person conference opening back up for September 27-29, 2021

NAPEO‘s President, Mr. Pat Cleary has exciting news about future in-person meetings and events!

The following post was from an eMail to the members from NAPEO’s President, Mr.Pat Cleary regarding the status of upcoming events and the status on in-person attendance.


Ten months ago to the day, I sent an email stating that due to COVID-19 and the associated risks that the committee voted against having the annual SAGE event and conference. It was a heartbreaking email to write, in that the conference was a speck of hope for us all, something out in the far distance that we all looked forward to, when this damned thing would be over. But it was not to be. I attached the email here because re-reading it today, it’s a bit of a time capsule, and reminds us of a low point that we experienced – and survived – together.

So today I’m writing with some very good news: I just this hour signed our contract with the JW Marriott San Antonio Hill Country to hold our conference there – in person – on September 27 – 29 this year. Just about every conversation I have had with any NAPEO member over the past few months has included a discussion of when we would be able to meet again in person. We are all suffering Zoom fatigue, that’s for sure. Looking at the email below, I said, “We want to gather with our members, and as soon as it’s safe to do so, we will.” Every organization has its own level of risk tolerance. Our litmus throughout has been the health and safety of our members and of our team here at NAPEO. Comforted and fortified by the upward trend in vaccinations and downward trend in cases – and the slow easing of restrictions – we will hold our first in-person meeting, our CFO Seminar, at the end of June (location TBD) and hold our Georgia Leadership Council Forum in-person on June 28. And the conference in September. 

I’ve said so many times that the arc of meetings during COVID was like this: Plan the meeting, book the hotel, promote the meeting, watch the registrations climb, meeting draws near, registrations begin to cancel, then the meeting cancels. We did that dance too many times in 2020. For our November Board of Directors meeting, we asked our 24 Board members if they wanted to meet virtually or in person. Twenty two said they wanted to meet in person, so we planned the meeting. The week before, in the face of too many cancellations, we moved the meeting to virtual. It was a discouraging, defeating, and tiresome cycle.

So if the cancellation of the 2020 in-person conference was a sign of despair, let this now be a sign of hope, of light, and of hopefully reaching the end of this pernicious thing that has dogged us for so long. As I said in the email below, “The sun will shine again.” And indeed it will – in San Antonio, in September.

I want to thank all of you who have stood by us, who have gamely pivoted with us to the virtual world. It wasn’t a world we wanted, but it was the world we were handed. I want to especially thank our associate members. The face to face meeting is their lifeblood, an option they didn’t have for the past year. They, too, stood with us, and we are grateful. And finally, I want to thank my team here at NAPEO. I use the royal “we” all the time, but the truth is they are the ones who are doing the innovating, the pivoting, the work. 

As I always say, this thing isn’t completely over yet, but we appear to be moving in the right direction. I look forward to seeing – and celebrating with – you all in San Antonio. 

All the best,

Pat Cleary
President & CEO
NAPEO
707 N. St. Asaph St.
Alexandria, Va. 22314
703-739-8163

Restaurant Revitalization Fund – Act Now – the Portal is Open

The American Rescue Plan Act put in place the Restaurant Revitalization Fund (RRF) to help restaurants and other eligible businesses with funding. The Small Business Administration (SBA) application portal opens today, Friday, April 30, 2021 at 9 am. Applications will be available on Monday, May 3, 2021 at noon.

If you have been in business from January 2020 through March 2021, start pulling the information together now so you can apply when the portal application opens. Below, we have pulled some of the important items to know from SBA.gov .

Who is Eligible

Eligible entities who have experienced pandemic-related revenue loss include:

  • Restaurants
  • Food stands, food trucks, food carts
  • Caterers
  • Bars, saloons, lounges, taverns
  • Snack and nonalcoholic beverage bars
  • Bakeries (onsite sales to the public comprise at least 33% of gross receipts)
  • Brewpubs, tasting rooms, taprooms (onsite sales to the public comprise at least 33% of gross receipts)
  • Breweries and/or microbreweries (onsite sales to the public comprise at least 33% of gross receipts)
  • Wineries and distilleries (onsite sales to the public comprise at least 33% of gross receipts)
  • Inns (onsite sales of food and beverage to the public comprise at least 33% of gross receipts)
  • Licensed facilities or premises of a beverage alcohol producer where the public may taste, sample, or purchase products

Even those that were just starting out in Q1 of 2020, and unable to prove loss of gross receipts, are still eligible for assistance. This is great, as mostly everything offered previously has been weighted on the previous revenues and incurred loss. Instead of prior year proof of receipts, they will take into account the business plan/model for the newly opened business in 2020.

How to Apply

Check out the RRF page, here, on the SBA website for application process. You have 2 options, you can apply through your SBA-recognized Point of Sale system or through the online application portal. Use this link to access the sample application, SBA Form 3172, and prepare what will be needed to apply. You can also access this RRF guide to help you through the process.

Additional Documentation Needed to Apply

Additional documentation required:

  • Verification for Tax Information: IRS Form 4506-T, completed and signed by Applicant. Completion of this form digitally on the SBA platform will satisfy this requirement.
  • Gross Receipts Documentation: Any of the following documents demonstrating gross receipts and, if applicable, eligible expenses
    • Business tax returns (IRS Form 1120 or IRS 1120-S)
    • IRS Forms 1040 Schedule C; IRS Forms 1040 Schedule F
    • For a partnership: partnership’s IRS Form 1065 (including K-1s)
    • Bank statements
    • Externally or internally prepared financial statements such as Income Statements or Profit and Loss Statements
    • Point of sale report(s), including IRS Form 1099-K

For applicants that are a brewpub, tasting room, taproom, brewery, winery, distillery, or bakery:

  • Documents evidencing that onsite sales to the public comprise at least 33.00% of gross receipts for 2019, which may include Tax and Trade Bureau (TTB) Forms 5130.9 or TTB. For businesses who opened in 2020, the Applicant’s original business model should have contemplated at least 33.00% of gross receipts in onsite sales to the public. 

For applicants that are an inn:

  • Documents evidencing that onsite sales of food and beverage to the public comprise at least 33.00% of gross receipts for 2019.

Other Important Items to Highlight

For businesses who opened in 2020, the Applicant’s original business model should have contemplated at least 33.00% of gross receipts in onsite sales to the public.

The PPP loan dollars that you previously applied for and received will be deducted from the gross receipts calculation. So as long as your 2019 gross receipts exceed what you received in gross receipts for 2020 and the funds received under the PPP loan in 2020 you will be able to apply for relief through this fund.

EIDL loan amounts received are not included in this application calculation consideration.

Allowable Use of the Funds

  • Business payroll costs (including sick leave)
  • Payments on any business mortgage obligation
  • Business rent payments (note: this does not include prepayment of rent)
  • Business debt service (both principal and interest; note: this does not include any prepayment of principal or interest)
  • Business utility payments
  • Business maintenance expenses
  • Construction of outdoor seating
  • Business supplies (including protective equipment and cleaning materials)
  • Business food and beverage expenses (including raw materials)
  • Covered supplier costs
  • Business operating expenses

We, at Libertate Insurance Services, wish you luck in this process.

The 2021 PACE Conference is Right Around the Corner!

Who’s excited about an in person conference? We are!

PACE is next week (May 2 – 5) in beautiful Asheville, NC at the Omni Grove Park Inn. Below is additional information. Hope to see you there!

Your Clients Need You Now, More Than Ever!

Recover, Regroup, and Rebuild – Together

This is the most important conference we have ever had. It is a must-attend experience for success.

Tomorrow belongs to the bold, agile, and digital. Luckily, that’s us. It has to be. Now, more than ever, we need each other – and we need technology, not only to survive, but to bounce back — no, FORWARD! — full force and really thrive.

We can rebound so much faster if we combine our genius. Friends before competitors, right? We’re all going through an unprecedented, difficult time. The world’s business landscape has changed in ways that we never imagined. We’re in the trenches and we need each other to get back to high ground. For almost 40 years, we’ve been on the cutting edge of innovation, making history. We can’t stop now.

We need concrete, actionable strategies to reboot and triumph – and that’s what the 2021 PACE Annual Conference is all about.

Sales, marketing and technology: we need to excel in all three in order to charge ahead. Our speakers are experts at digital success. The sessions are practical and aimed at capitalizing on newfound opportunity caused by the pandemic, and protecting your company from future uncertainty. Be sure to bring your senior sales and marketing managers to keep them on the digital forefront.

Come to where senior PEO leaders freely share their insights on what’s working and what’s not, in a fun and spirited environment, where transparency, honesty, and friendship come standard.

We’re going to succeed – together.

For more information, click here

Interesting Tidbits for Your Week!

Expecting the Unexpected for Your Small Business. Common insurance types for small businesses.

For better or worse is generally a term related to marriage vows, but in business its just as important! Luckily for business owners there are ways to mitigate the risks associated with the “worse.” Pie Insurance recently released an article covering the types of common insurance for small businesses as well as some not so common options like a business owner’s policy (BOP); I thought it was worth sharing.

A Business Owner’s policy can include professional liability insurance (errors and omissions insurance), a commercial umbrella policy, employment practices liability insurance, directors and offices liability insurance and terrorism insurance. You can check out the full article here. The key to insurance is never needing it, but having it in place when you do. It can make the difference in saving your company when the unexpected happens. Contact us at Libertate Insurance, we can help.

1st Qtr 2021 Small Business Data

NAPEO issued small business snapshot data on Q1 of 2021. Check out the full review here.

High points from the data include:

Percentage change of Daily Small Business Revenue from January 2020 to January 2021 showing 50% decrease in revenues at April 1, 2020 with slowing increase about 31% overall increase at January 1, 2021. Small businesses are slowly pulling back.

Job losses in the United States are reported at 9.6 million; with the expected hardest hit industry of Leisure and Hospitality accounting for nearly 40% of all loss reported.

On a state by state analysis the numbers are showing more increase than decrease with the average unemployment rate reporting at 5.6% at the close of February 2021. (US Bureau of Labor Statistics). Overall jobless rates are down in 23 states as of March and higher in only 4.

US Small Business Administration (SBA) Updates

If your business previously received the Economic Injury Disaster Loan (EIDL) Advance from the SBA for less than $10,000, the SBA is allowing applicants to re-apply to receive the full amount of the advance up to $10,000.

If your business was also a recipient of the EIDL these loans were previously limited to six months of economic injury up to a maximum of $150,000; the SBA has announced a change that will allow loan limits up to 24 months of economic injury with a maximum loan amount of $500,000. Be advised and proceed with caution, as the SBA takes security interest in the business assets for loan amounts over $25,000.

The SBA is also sending out emails to the EIDL loan recipients extending the first payment due on the EIDL loans to 2022 for loans issued in 2020. The first payment due date is extended 24 months from the date on the note. They have indicated that 2021 loans will have initial payments due 18 months from the note date. Interest continues to accrue during the deferment period.

Follow these instructions if you wish to request a loan increase:

  • Send email to CovidEIDLIncreaseRequests@sba.gov
  • Use subject line “EIDL Increase Request for [insert your 10-digit application number]”
  • Be sure to include in the body of your email identifying information for your current loan including application number, loan number, business name, business address, business owner name(s), and phone number.

Important: Do not include any financial documents or tax records with your initial request. You will receive a follow up email notification if we need additional documents.

You can check out all of the updates for offerings available from the SBA here.

History of Workers’ Compensation

AND last but not least, for those insurance nerds, another very interesting release from Pie Insurance is a history of workers’ compensation insurance. Covering where the laws stand today, where it started and how it has changed the benefits to workers in the United States. Interesting and educational read, check it out here.

Be sure to check out our continual updates here, on PEO Compass, regarding Florida’s House Bill 1305 and its impact on workers’ compensation and the PEO industry.

Highlights of the Proposed $1.9 Trillion Stimulus Package

The House of Representatives has passed its version of the proposed stimulus bill, which includes extended unemployment benefits, direct checks to individuals and more. The bill is now with the Senate, where some provisions will likely change. Democrats hope to pass the $1.9 trillion relief package by mid-March, before existing COVID-19 relief measures, such as enhanced unemployment insurance, expire.

The bill could pass a Senate vote in the coming weeks, but it may face significant challenges amid a 50-50 party split.

It’s important for employers to have an idea of what to expect. To that end, this article outlines the most relevant aspects currently known about the bill—these components are likely to change as Congress hashes out its details.

Small Business Assistance

The proposed bill intends to invest billions toward small business assistance, and even provides heavily impacted businesses with fewer than 10 employees priority with some of the funds. Here is the current funding breakdown:

  • Emergency Injury Disaster Loan program: $15 billion
  • New grant program for bars and restaurants, specifically: $25 billion
    • Eligible businesses could receive up to $10 million, using the money for payroll, rent, utilities and other expenses.
  • Paycheck Protection Program: $7.25 billion

Stimulus checks

Just like the two other COVID-19 stimulus packages passed during the pandemic, this version will also feature direct payments to Americans. This time around, eligible recipients can expect $1,400 per person ($2,800 for couples), including adult dependentsa family of four could get up to $5,600.

However, payment parameters are stricter this time around than with previous stimulus checks. The full check amount will go to individuals earning under $75,000 (or $150,000 for couples), with payments cut off entirely for individuals earning over $100,000 (or $200,000 for couples). Anyone with income between those figures will receive a reduced check.

Unemployment Aid

The proposed bill seeks to extend two previously established pandemic unemployment assistance efforts: the Pandemic Unemployment Assistance Program and the Pandemic Emergency Unemployment Compensation program. The financial assistance from these programs is currently set to expire in mid-March, pressuring legislators to act quickly.

The bill also seeks to enhance unemployment assistance payments from the current $300 per week to $400 per week. Unemployed gig workers, freelancers, contractors and others who previously qualified for aid will continue to be eligible under these programs.

Under the proposed bill, these programs and their financial aid would be extended through Aug. 29.

Housing Assistance

This proposed stimulus plan intends to set aside billions in financial aid to homeowners and renters. Here is the current funding breakdown:

  • Aid for back rent, rental assistance and utility payments: $19.1 billion
  • Aid for mortgages, utilities and property taxes: $10 billion
  • Aid to states and localities to help individuals at risk of becoming homeless: $5 billion

Paid Sick Leave

Previous stimulus packages guaranteed workers two weeks’ pay if they couldn’t work due to COVID-19-related reasons. The current proposal does not extend these benefits. However, employers that choose to continue offering this paid sick and family leave through Oct. 1 may receive a tax credit.

Minimum Wage

The proposed bill would gradually increase the federal minimum wage to $15 per hour by 2025. It would also mandate that tipped employees, youth workers and workers with disabilities all receive the full federal minimum wage. This change would affect the wages of 27 million Americans. However, this particular proposal is hotly contested, and there has been speculation that it may need to be scrapped in order to secure the requisite number of votes to pass.

Update: Due to congressional rules, this provision will almost certainly not appear in the final bill after going to the Senate.

Aid to Schools and Child Care

A significant portion of the stimulus bill involves aid to states, including schools and child care facilities. Here is the current funding proposal:

  • Aid for getting K-12 schools ready for in-person learning: $130 billion
    • Money could be used for purchasing protective equipment, improving ventilation systems and preventing teacher layoffs. However, 20% of the money schools receive must be used to address pandemic learning loss—for example, extending learning time into the summer.
  • Aid for colleges: $40 billion
    • Institutions would be required to spend at least 50% of their allocated funds on emergency financial aid grants to students.
  • Child care provider assistance: $39 billion
    • Funds may be used for payroll, rent, protective equipment and other expenses.

Tax Credits

The stimulus bill aims to provide child tax credits to more low-income families. The bill proposes $3,000 for parents of children under the age of 18—$3,600 for parents of children under the age of 6. This credit would also become fully refundable.

The bill also seeks to expand the earned income tax credit for individuals without children. The maximum credit would be nearly tripled under the stimulus proposal, and eligibility would be expanded—the childless tax credit eligibility age would be reduced to 19 years of age, down from 25.

Aid to states, local governments, tribes and territories

The proposed bill would provide billions in financial assistance to states, local governments, tribes and territories. It’s currently unclear whether there are specific usage requirements tied to this assistance, or whether funds may be used however the entities deem fit. Here is the current funding breakdown:

  • Aid to state and local governments: $325.5 billion
  • Aid to tribes and territories: $24.5 billion

Summary

Again, these proposed figures are subject to change as Congress continues its debate over specific policy aspects. Some aid amounts are wildly above what some legislators deemed appropriate, signaling a contentious battle ahead.

Thank you for being part of our PEO Compass information outlet. Contact us at Libertate Insurance for your PEO and Workers’ Compensation needs.

Managing COVID-19 Employment Practice-Related Exposure

We found this article, made available by Insurance Journal, most informative. The original content can be accessed by clicking here.

This post is part of a series sponsored by The Hanover Insurance Group.

As the pandemic continues, we’re seeing new COVID-19-related regulations, restrictions and advisories issued and adjusted by federal, state, and local officials on a regular basis. Each jurisdiction can create and enforce its own laws, leaving many employers faced with varying—and at times conflicting—orders and guidance. This creates a decision point for employers. Which should they follow? And, how can that decision impact their business?

From decisions about workplace safety, such as personal protective equipment, visitor policies and vaccine requirements, to handling work-from-home, family, and medical leave requests, there are a lot of business issues to sort through and a great deal of exposure, which could leave them open to the threat of an employment-related lawsuit. As trusted advisers to these businesses, independent agents can help guide their clients through the maze of regulations and guidance, sharing thoughtful risk management practices and key coverages to evaluate.

Growing threat of litigation

More than 2,000 COVID-related employment lawsuits have been filed already, and the number is expected to grow as businesses respond to ever-evolving circumstances. Business leaders can prepare by educating themselves and seeking out resources and guidance to navigate health, safety, and economic issues. Whether it’s subsequent waves, a change of jurisdictional guidance and/or regulations, or the availability of a vaccine, forward -thinking leaders will be well prepared to understand the options and their impact and make informed, proactive decisions.

With the pandemic, employers should be especially mindful of the following types of employment practice claims:

  • Workplace safety: Allegations of failure to provide a safe working environment
  • Discrimination: Allegations of age and disability bias in employment termination
  • Wage and hour: Allegations of failure to pay non-exempt employees for remote work or time spent completing employer-mandated COVID-19-realted health and safety activities, such as daily screenings
  • Retaliation: Allegations of retribution for complaints about workplace safety or use of medical leave

Thoughtful risk management

With questions like ‘can employees be required to get a COVID-19 vaccine?’, ‘how do we manage continued work-from-home requests?’, ‘what accommodations should be made for employees with disabilities?’, and ‘how do we address employees’ workplace safety concerns?’, it can be difficult for businesses to know where to start. Independent agents can play an important role in helping their clients think critically about their risks and take proactive steps. Similarly, top insurance carriers understand this, and have acted to provide employers with guidance and services that can help them minimize the risk of litigation.

For example, The Hanover has negotiated agreements with leading labor and employment practices firms to offer a range of services to Hanover policyholders that can help reduce the risk of employment practice lawsuits related to COVID-19. These value-added services are offered to policyholders no cost, or at a significant discount, such as:

Holistic insurance solution

  • COVID-19 return-to-work guide, including a robust testing and screening guide, sample policy language and detailed guidance on workplace safety, disability accommodations, and more
  • Family First Coronavirus Response Act compliance assistance, including sample policies, template forms, a flowchart for managing requests and attorney consultation
  • COVID-19 online training module for employees on personal hygiene practices and more
  • A COVID-19 customer information center with key information from the CDC, EEOPC, and state-specific resources

Beyond risk management, agents can help their clients by partnering with insurance carriers that offer employment practices liability insurance that can be tailored to the needs of each business.

As businesses wonder if they have adequate insurance protection, agents can help them understand their coverage and identify possible risk areas by considering these three important factors:

  1. Definitions: As agents know, not all definitions are created equal. Carefully assess definitions of wrongful acts to ensure a business’s unique risks are covered.
  2. Who to cover: Ensure coverage applies to the acts of all individuals who work at the organization. For example, does the business use contractors?
  3. Key coverage provisions: These should include punitive damages where insurable, and coverage for Equal Employment Opportunity Commission or state equivalent proceedings.

As the COVID-19 pandemic continues to evolve, employers face increasing risks from employment-related lawsuits. Fortunately, agents can play an important role in guiding their business clients to risk management practices and coverages that help best protect their operations, their interests, and their employees.

Disruption in the Marketplace

This post utilized content from Property Casualty 360’s Heather Turner & PRNewswire.

On January 4th, 2021 PRNewswire announced Philadelphia Insurance Companies (PHLY) acquisition of the Staffing Insurance Business offered by Worldwide Specialty Programs, Inc. The transaction closed on December 31, 2020 complimenting PHLY’s broad suite of specialty services. PHLY markets and underwrites commercial property/casualty & professional liability insurance products. PHLY has an “A++” (Superior) rating by AM Best Company.

We anticipated the post-acquisition news being focused on PHLY’s delivery of industry-specific services to the temporary staffing space. Similarly, we are committed to a different industry niche, the Professional Employer Organization (PEO). We remain hopeful that PHLY will continue to support PEO, just as World-Wide has done for many years.

Entering the 2nd Quarter of 2021, uncertainty has become part of our new normal. In a recent article, Property Casualty 360 discussed fluctuation within the marketplace (4th Quarter 2020 – 1st Quarter 2021). Pre-COVID validated the firming of the marketplace. The initial impact increased underwriting scrutiny, rate increases, higher retentions, jurisdictional scrutiny and capacity reduction. As a result of COVID-19 related case uncertainty, higher than normal judgements, and developing CAT losses, there has been a continual hardening of the market. We expect rate increases, lowering capacity, limiting or transferring risk, and insurers scrutinization of risk profiles.

In conclusion, industry and marketplace changes or shifts have always been and will continue to be.  As the industry constricts, options, terms and conditions tend to constrict with it.  Your upcoming casualty lines renewal may look different, and we highly recommend staying out in front of it.

With that being said, contact Libertate Insurance Services for all your PEO-related insurance needs by emailing us here.

COVID-19 Vaccine Workplace Planning

Employers can play a key role in COVID-19 vaccine distribution and should prepare for when vaccine access reaches the general public. Educating employees on ways to avoid COVID-19 vaccine scams and helping to build confidence in the safety and effectiveness of the vaccine are important elements to a successful plan.

While vaccination details are getting worked out, here are three ways to avoid COVID-19 vaccine scams:

1.) You can’t pay to put your name on a list to get the vaccine. That’s a scam.
2.) You can’t pay to get early access to the vaccine. That’s a scam.
3.) Nobody legit will call about the vaccine and ask for your Social Security, bank account, or credit card number. That’s a scam.

Ignore any vaccine offers that ask for personal or financial information.
Learn more at ftc.gov/coronavirus/scams consumerresources.org/beware-coronavirus-scams

Building confidence in COVID-19 vaccines is equally important to getting us back to enjoying safe and productive workplaces. Here are a few things any organization can do to help build employee confidence in the vaccine.

·      Start at the top; encourage leaders and managers within your organization to champion the vaccine.

·      Talk about it. Provide an environment where employees can ask questions and discuss concerns openly in a constructive manner.

·      Provide information about safety, side effects, benefits, development and herd immunity through multiple channels which are both trusted and familiar to employees.

·      Celebrate the act of receiving the vaccine. Make employees feel proud about getting vaccinated and doing their part.

Click below to download a thoughtful COVID-19 Vaccine Workplace Planning Checklist developed by Zywave.

Employees getting vaccinated across all sectors of industry and business can be a driving force for a safe return to work for all Americans.